SEB 2021 Annual Conference

Host Session FAQ

Aventri is the Virtual Conference platform being used for the SEB 2021 Virtual Conference. Find the programme here.

Use the Right Browser

Aventri is optimized for specific browsers please ensure you use either Chrome or Firefox when using the platform to speak, host or attend a session at the Virtual Conference.

Speaker Prep – Before the Conference

As a Host you may have speakers who have chosen to be on webcam for their talk. See below, pointers on making sure they are prepared before their session starts:

·       Aventri has no background function to blur or impose a background so do remember to think about your background ahead of your session

·       Test your camera angle ahead of time

·       Keep yourself central, if you are using a laptop think about raising it higher so the camera is level or higher than your face

·       Make sure your lighting is ahead of you, so your face is visible

Aventri have a Speaker Cheat Sheet which runs through everything speakers can do to make themselves prepared before their session even starts.

The Site

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This is the conference lobby, from here you can view and join all the sessions being conducted at that time.

·       Sessions open 30 minutes before start time to speakers

·       Sessions open 5 minutes before start time to attendees

Check Your System
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The Platform Page
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Once you have joined your preferred session you will see the session room.

Attendees will be able to interact with the speaker through the chat function. The session host will moderate the chat and highlight questions for Q&A sessions.

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Chat and Audio

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For further information on the Aventri platform and the functions while in a session please view this page.

Support within Sessions

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There is a range of support ready to help attendees, speakers, and hosts to ensure the conference runs smoothly and is a good experience for all.

There are three forms of support:

·       SEB Ambassadors – We are delighted to have a number of members volunteering to support some of the sessions during the annual conference. They have been trained in how to use the Aventri platform so can offer technical support and perform hosting duties

·       SEB Staff – SEB Staff will be available throughout the conference to offer support and have been trained to provide technical support should any problems be encountered

·       Aventri Support – Aventri have provided staff to support the conference to ensure any persistent problems are resolved quickly

How to Host

Hosting an academic session is an important role and it can be daunting if you haven’t hosted one before, check our pointers here:

·       Hosts introduce the speaker and maintain time

·       Review the agenda/process at the beginning of the session

·       Give a 5-minute warning to speakers

·       Outline the Q&A process

·       Intervene when the speaker or questioner exceed time limits

·       Inform speakers when they are beginning to run behind

Timekeeping is essential for a successful session, both speakers and hosts must ensure talks finish at the scheduled time

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Spread the Word

During the sessions you can support by Spreading the Word, you can do this in a number of ways:

·       Displaying our conference email banner

·       Download the poster

·       Share talk content on social media

Find out more on our website.

CPD Points

We are delighted to that by attending the SEB Annual Conference 2021, you are eligible to attain 75 Continuing Professional Development (CPD) points with the Royal Society for Biology (RSB) CPD scheme.

The SEB Annual Conference 2021 has been approved by the RSB for the purposes of CPD and may be counted as 75 CPD points.

How do I log my CPD?

To log your CPD points, you must first register with the scheme. You will then be asked to write a statement on how the event/activity has benefitted your professional practice. Also, for more information on the scheme, and which activities count towards CPD points, please view the RSB information page

Security

 

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·       Only registered attendees are allowed access to the conference

·       Hosts can control the microphones of attendees and speakers to ensure one person can speak at a time – This is to avoid background noise interfering with a presentation

·       Hosts have the ability to eject attendees

·       Once ejected it is not possible to return to the conference with the same registration unless granted access by a member of SEB staff

The Society supports open scientific discussion and free speech in the expression of scientific opinions. However, we expect all parties engaging with the activities of the SEB to treat colleagues fairly and with respect.

To help create an inclusive environment where everyone feel welcome and comfortable to express their scientific views, we have launched an anonymous anti-harassment event report to use if you experience or witness incident of harassment during the event: https://eu.eventscloud.com/esurvey/index.php?surveyid=200043210. We require all attendees at an SEB event to adhere with the code of conduct.

Finally, thank you for registering to attend the SEB 2021 Virtual Conference. We look forward to seeing you there and hope you have a fantastic conference.