You will need to work collaboratively with the SEB to organise the session, as outlined below. Please ensure you read all the information in this section carefully before completing the form, as there have been several important updates.
As the Scientific Organiser of the session, you will be responsible for developing the scientific programme.
The SEB will take care of the event and session logistics, including:
Managing abstract submissions
Handling registration
Advertising and publicity
Overseeing the budget
You must work closely with the relevant Section (Animal / Plant / Cell / OED) and the appropriate Interest Group Convenor.
Upon successful acceptance of your proposal, you will receive the Session Organiser Pack, which outlines the key instructions, timelines, and deadlines you are required to follow.
The SEB strongly encourages the inclusion of student and early career scientist talks in each session. You are expected to select some talks from postgraduate and early career researcher abstract submissions.
As the session organiser, you will also be responsible for the following:
Promoting your session and the overall Conference to encourage attendance and abstract submissions
Inviting speakers to deliver presentations during your session
Sourcing sponsorship opportunities for your session
Identifying promotional opportunities to raise awareness of your session
Reviewing and selecting abstracts submitted for your session
Developing and finalising the session programme and timings, in accordance with the overall conference schedule (details provided below)
To ensure appropriate use of SEB funds for conferences and events, organisers agree to adhere to the following funding expenditure regulations:
SEB will oversee funding expenditure in collaboration with the scientific session organiser.
SEB funds must be used exclusively to cover the travel expenses of keynote speakers..
Each invited speaker will be required to pay 50% of the standard conference registration fee.
Registered invited speakers will have access to all conference sessions, as well as refreshments and all meals provided.
Up to 2 months after the event takes place, you will need to provide us with the following:
Please include details of possible speakers. The SEB ethos is to include students and early career scientists, and you will be expected to select some of your talks from post-graduate/ early career researcher submissions.
The Society for Experimental Biology is committed to increasing bioscience equality and diversity. Our work in this area permeates through all our activities, and we would like to ask you to be mindful of this commitment when proposing speakers. In particular, for SEB events, there is an expectation that 33% of speakers will be female, with a minimum of 25%. There should also be a fair career stage and geographical representation.
Please note reimbursement of speaker travel allowances will be according to the funding arrangements for the SEB Annual Conference. The SEB will cover the registration for two invited speakers. In addition, you will receive up to £500 to assist with the travel and accommodation costs for the two invited speakers.
Please provide details of other sponsorship the conference is expecting to receive.
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