Theme:  
Dates: 07/07/2026 - 09/07/2026
Submission Deadline: 01/10/25
Location :    Palazzo dei Congressi , Florence 

 

Organising The   Session

You will need to work collaboratively with the SEB to organise the session, as outlined below. Please ensure you read all the information in this section carefully before completing the form, as there have been several important updates.

As the Scientific Organiser of the session, you will be responsible for developing the scientific programme.

The SEB will take care of the event and session logistics, including:

  • Managing abstract submissions

  • Handling registration

  • Advertising and publicity

  • Overseeing the budget

You must work closely with the relevant Section (Animal / Plant / Cell / OED) and the appropriate Interest Group Convenor.

Upon successful acceptance of your proposal, you will receive the Session Organiser Pack, which outlines the key instructions, timelines, and deadlines you are required to follow.

The SEB strongly encourages the inclusion of student and early career scientist talks in each session. You are expected to select some talks from postgraduate and early career researcher abstract submissions.

As the session organiser, you will also be responsible for the following:

  • Promoting your session and the overall Conference to encourage attendance and abstract submissions

  • Inviting speakers to deliver presentations during your session

  • Sourcing sponsorship opportunities for your session

  • Identifying promotional opportunities to raise awareness of your session

  • Reviewing and selecting abstracts submitted for your session

  • Developing and finalising the session programme and timings, in accordance with the overall conference schedule (details provided below)

Funding Expenditure

To ensure appropriate use of SEB funds for conferences and events, organisers agree to adhere to the following funding expenditure regulations:

  • SEB will oversee funding expenditure in collaboration with the scientific session organiser.

  • SEB funds must be used exclusively to cover the travel expenses of keynote speakers..

  • Each invited speaker will be required to pay 50% of the standard conference registration fee.

    • Registered invited speakers will have access to all conference sessions, as well as refreshments and all meals provided.

  • Session organisers (up to a maximum of 2 organisers per full day (3 x 1.5-hour slot) session or 1 per half day (2 x 1.5-hour slot) session) will receive free conference registration (excluding social events).
  • For each full day (3 x 1.5-hour slot) you are allocated, you are permitted to have 2 invited speakers, or 1 per half day (2 x 1.5-hour slot), who will receive a 50% discount on their conference registration and up to £250 in expense claims."

After The Meeting 

Up to 2 months after the event takes place, you will need to provide us with the following:

  • A write-up of the session of no more than 500 words, together with pictures, summarising the science presented during the session. The write-up should focus on current advances in the field present.

 

 

PROPOSED SESSION DETAILS 

 

 

SCIENTIFIC TOPICS AND PROGRAMME

SESSION TOPIC

 

 

SPEAKER DETAILS

Please include details of possible speakers. The SEB ethos is to include students and early career scientists, and you will be expected to select some of your talks from post-graduate/ early career researcher submissions.

The Society for Experimental Biology is committed to increasing bioscience equality and diversity. Our work in this area permeates through all our activities, and we would like to ask you to be mindful of this commitment when proposing speakers. In particular, for SEB events, there is an expectation that 33% of speakers will be female, with a minimum of 25%. There should also be a fair career stage and geographical representation.

 





 

FUNDING

Please note reimbursement of speaker travel allowances will be according to the funding arrangements for the SEB Annual Conference. The SEB will cover the registration for two invited speakers. In addition, you will receive up to £500 to assist with the travel and accommodation costs for the two invited speakers.

OTHER SPONSORSHIP AND SUPPORT

Please provide details of other sponsorship the conference is expecting to receive.

 




COMMITMENT TO PUBLISH