16 Mar 2022

Propose a session or event

Discover the options we provide you to organise your event ! Deadline is 30 April 2022

SEB event logo.jpg

Do you want to organise a scientific meeting (symposium, satellite event, themed lectures, or a session to our #SEBconference?

SEB encourages you to propose a session or an event.
We have very interesting fundings we invite you to discover below !

Deadline is 30 April 2022

 PROPOSE A SESSION OR    EVENT

SEB themed lectures Propose a talk

SEB THEMED LECTURES: PROPOSE A TALK

 

Over the coming year, the SEB is introducing a new virtual lecturer series themed around significant dates or holidays in the calendar. The aim is to have short 30-minute talks (followed by audience Q&A) that have a broad interest and will be engaging for all members and interested parties, no matter their background or career level.

If you have would like to present or know someone who would please get in contact at   [email protected].

If you already have a good idea of the format for the talk, then please include the speakers name, title for the talk, and a short abstract or key take-away points, and available dates. If you have a more general idea for a talk, topic or would just like to know more, then we would also love to hear from you.

Please see a list of suggested themes below, but we will also welcome other theme suggestions.

Theme

Date

Link and suggestions

World wetlands day

2nd Feb

www.worldwetlandsday.org

International Day of Women and Girls in Science

11 Feb

www.un.org/en/observances/women-and-girls-in-science-day

Lunar New Year

12th Feb

 

Valentines Day

14th Feb

 

Pancake Day/Start of Lent

16th Feb

Food storage mechanisms or fasting responses

World Wildlife Day

3rd March

www.wildlifeday.org

World Book Day

4th March

 

International Women’s Day

8th March

 

Mothering Sunday (UK)

14th March

Maternal Instincts

St Patricks Day

17th March

Irish Fauna and Flora

Global Recycling Day

18th March

 

World Water Day

22nd March

www.worldwaterday.org

April Fools Day

1st April

Male Giant Australian Cuttlefish can fool rival males into thinking they are female to get closer to potential mates

Star Wars Day

4th May

Experimental Biology on the international space station.

World Migratory Birds Day

8th May

www.worldmigratorybirdday.org

International Day of Families

15th May

 

Biological Diversity Day

22nd May

 

Global Day of Parents

1st June

 

World Environment Day

5th June

 

World Oceans Day

8th June

 

World left-handed Day

13th August

Did you know most kangaroos are left-handed?

World Space Week

4th October

 

World Food Day

16th October

Experimental Biology and Agricultural Advances

Halloween

31st October

 

International Week of Science and Peace

8th November

 

World Soil Day

5th December

www.un.org/en/observances/world-soil-day

Mountain Day

11th December

 

Winter Solstice

21st December

 

Christmas

25th December

In 2020 we heard about Polar bears in a changing climate, and recovery options for woodland reindeer.

 

Propose a session at the annual conference satellite, symposium or other event

APPLICATION CRITERIA

  • Applicants must be members of the SEB

APPLICATION  SECTIONS

SEB Members can submit proposals to organise a symposyuim event. A proposal can be submitted to the relevant SEB Section

  • Animal
  • Plant
  • Cell
  • Outreach Education and Diversity (OED) 

The sections are overseen by the relevant SEB Section Chairs/trustees. 

APPLICATION    DEADLINE:  1  October  2023 

Applications can be submitted each year on the following deadlines: 1       October     proposals must be submitted by 1    October      in the year prior to the event taking place. (i.e. proposals for 2024 should be submitted by 1 October 2023).

Applicants for symposium funding must be members of the SEB the  scientific topic of the proposed event must be within SEB’s scientific remit.

BENEFITS OF ORGANISING A  SYMPOSIUM

  • SEB will manage the organisation of the event, including the following:-
    • webpage creation includig profiles of the organisers 
    • managing  abstract submissions
    • managing and setting up registrations
    • advertising and promotion the event
    • creating event markerting materials 
    • creating a symposyuim programme and abstract book
    • organising any printed materials for the event
    • delegate liason 
    • budget management.
  • Funding of up to £14.000 is available per symposium 
  • Frequency:  SEB Sections run a symposia every two years with the Animal Biology and OED Section running in even years (i.e. 2024, 2026) and Cell and Plant Biology in odd years (i.e. 2023, 2025). 

DECISIONS 

 

We aim to inform you of the outcome of your application within 1 month of the application deadline.

 

QUESTIONS AND QUERIES 

If you have any queries please contact us by email   [email protected].

 

NEXT STEPS 

    • Click on the button below to download the symposium proposal form 

    • Complete the form with your proposed symposium proposal details 

    • Email the completed form to   [email protected]

  • TERMS AND CONDITIONS

    If your proposal is accepted, a number of Terms and Conditions apply.

    You will need to work collaboratively with the SEB in organising the meeting as follows:

    •  You will be the scientific organiser of the event and therefore you will be responsible for organising the scientific programme

    • The SEB will be responsible for organising the logistics of the event,  including managing  abstract submission, registrations, advertising and publicity, budget management.

    • We have restrictions  on what the  funding can and can’t cover

    organising the event

    You will need to work collaboratively with the SEB in organising the event as follows:

    •  As the scientific organiser of the event you will be responsible for organising the scientific programme
    • The SEB will be responsible for organising the logistics of the event including: managing  abstract submission, registrations, advertising and publicity, budget management.

    Funding Expenditure

    In order to regulate how SEB funds are spent in relation to events, the organiser(s) agree to abide by the funding expenditure regulations below:

     

    • Funding expenditure will be managed by the SEB with input from the scientific event organiser

    •  The event budget will be managed by the SEB

    • The funds must be used effectively and economically and the expenses must be fundamental to the achievement of the aims and objectives of the event as laid out in the funding application.

    • SEB funding must contribute directly to the costs of the event for which the funds were awarded.

    • Eligible and non-eligible expenses are detailed below

     

    Eligible Expenses

      • venue hire costs

      • catering costs

      • printing costs associated with marketing or publicity for the event

      • hire of poster boards

      • Student/ Early Career Scientist travel grant awards

      • awards for best presentations (poster/talk)

     

    The list is not exclusive and other expenses may be granted with prior approval from the SEB office.

     

    Non Eligible Expenses

    • travel and subsistence costs (including meals and accommodation) of the organising committee and associated research personnel

    • passport and immigration fees

    • the purchase of equipment or machinery

    AFTER THE EVENT

    Within 2 months after the event takes place you will need to provide us with the following:

    • a event report of no more than 500 words, including pictures of the event, summarising the science presented at the event and any highlights.

    • highlights of thr report will be published on our website and could be published in the SEB Magazine

Propose a symposium event

SEB Symposium: 

Applicants for symposium funding must be members of the SEB the  scientific topic of the proposed event must be within SEB’s scientific remit.

Symposium funding:  A maximum of £14,000 can be applied for per event

Application deadlines:  Applications can be submitted on 1    February 2023   for  events taking place in 2023.

Frequency:  SEB Sections run a symposia every two years with the Animal Biology and OED Section running in even years (i.e. 2024, 2026) and Cell and Plant Biology in odd years (i.e. 2023, 2025). 

Decisions:  We aim to inform you of the outcome of your application within 1 month of the application deadline.

If you have any queries please contact us by email   [email protected].

1. Click on the button below to download the symposium proposal form 
2. Complete the form with your proposed symposium proposal details 
3. Email the completed form to   [email protected]

 

Propose a session at the annual conference

Theme :   The Impact of Experimental  Biology to Tackle Global Challenges
Location:   FMCCA, Falander Meeting and Convention Centre Antwerp
Dates : 07/07/2025 - 11/07/2025

Organising The   Session

You will need to work collaboratively with the SEB in organising the session as follows:

  • As the scientific organiser of the session, you will be responsible for organising the scientific programme.
  • The SEB will be responsible for organising the logistics of the event and sessions, including managing abstract submission, registration, advertising and publicity, and budget management.
  • You need to work closely with the relevant Section (Animal /Plant /Cell / OED) and the relevant Interest Group Convenor.
  • You will need to abide by the instructions, timelines and deadlines communicated to you in the Session Organiser Pack. This you will receive upon successful acceptance of the proposal.
  • The SEB ethos is to include students and early career scientist talks in the programme and you will be expected to select some of your talks from postgraduate/early career researcher abstract submissions.

Funding Expenditure

In order to regulate how SEB funds are spent in relation to conferences or events, the organiser(s) agree to abide by the funding expenditure regulations below:

  • The SEB will manage funding expenditure with input from the scientific session organiser.
  • The funds must be used solely for covering the travel expenses of keynote speakers.

After The Meeting 

Up to 2 months after the event takes place, you will need to provide us with the following:

  • A write-up of the session of no more than 500 words, together with pictures, summarising the science presented during the session. The write-up should focus on current advances in the field present.

 

 

PROPOSED SESSION DETAILS 


 

 

SCIENTIFIC TOPICS AND PROGRAMME

SESSION TOPIC

 

 

SPEAKER DETAILS

Please include details of possible speakers. The SEB ethos is to include students and early career scientists, and you will be expected to select some of your talks from post-graduate/ early career researcher submissions.

The Society for Experimental Biology is committed to increasing bioscience equality and diversity. Our work in this area permeates through all our activities, and we would like to ask you to be mindful of this commitment when proposing speakers. In particular, for SEB events, there is an expectation that 33% of speakers will be female, with a minimum of 25%. There should also be a fair career stage and geographical representation.


 





 

FUNDING

Please note reimbursement of speaker travel allowances will be according to the funding arrangements for the SEB Annual Conference. The SEB will cover the registration for two invited speakers. In addition, you will receive up to £500 to assist with the travel and accommodation costs for the two invited speakers.

OTHER SPONSORSHIP AND SUPPORT

Please provide details of other sponsorship the conference is expecting to receive.


 




COMMITMENT TO PUBLISH


 

 


Promote your event

We can promote SEB members events by listing our "Upcoming events" listing!
Let us know the details and get in touch by emailing [email protected] for more information.