Propose a Symposium

Propose a session at the annual conference satellite, symposium or other event

APPLICATION CRITERIA

  • Applicants must be members of the SEB

APPLICATION  SECTIONS

SEB Members can submit proposals to organise a symposyuim event. A proposal can be submitted to the relevant SEB Section

  • Animal
  • Plant
  • Cell
  • Outreach Education and Diversity (OED) 

The sections are overseen by the relevant SEB Section Chairs/trustees. 

APPLICATION    DEADLINE:  1  November  2023 

Applications can be submitted each year on the following deadlines: 1       November     proposals must be submitted by 1    November      in the year prior to the event taking place. (i.e. proposals for 2024 should be submitted by 1 November 2023).

Applicants for symposium funding must be members of the SEB the  scientific topic of the proposed event must be within SEB’s scientific remit.

BENEFITS OF ORGANISING A  SYMPOSIUM

  • SEB will manage the organisation of the event, including the following:-
    • webpage creation includig profiles of the organisers 
    • managing  abstract submissions
    • managing and setting up registrations
    • advertising and promotion the event
    • creating event markerting materials 
    • creating a symposyuim programme and abstract book
    • organising any printed materials for the event
    • delegate liason 
    • budget management.
  • Funding of up to £14.000 is available per symposium 
  • Frequency:  SEB Sections run a symposia every two years with the Animal Biology and OED Section running in even years (i.e. 2024, 2026) and Cell and Plant Biology in odd years (i.e. 2023, 2025). 

DECISIONS 

 

We aim to inform you of the outcome of your application within 1 month of the application deadline.

 

QUESTIONS AND QUERIES 

If you have any queries please contact us by email   [email protected].

 

NEXT STEPS 

    • Click on the button below to download the symposium proposal form 

    • Complete the form with your proposed symposium proposal details 

    • Email the completed form to   [email protected]

  • Symposium proposal form

    TERMS AND CONDITIONS

    If your proposal is accepted, a number of Terms and Conditions apply.

    You will need to work collaboratively with the SEB in organising the meeting as follows:

    •  You will be the scientific organiser of the event and therefore you will be responsible for organising the scientific programme

    • The SEB will be responsible for organising the logistics of the event,  including managing  abstract submission, registrations, advertising and publicity, budget management.

    • We have restrictions  on what the  funding can and can’t cover

    organising the event

    You will need to work collaboratively with the SEB in organising the event as follows:

    •  As the scientific organiser of the event you will be responsible for organising the scientific programme
    • The SEB will be responsible for organising the logistics of the event including: managing  abstract submission, registrations, advertising and publicity, budget management.

    Funding Expenditure

    In order to regulate how SEB funds are spent in relation to events, the organiser(s) agree to abide by the funding expenditure regulations below:

     

    • Funding expenditure will be managed by the SEB with input from the scientific event organiser

    •  The event budget will be managed by the SEB

    • The funds must be used effectively and economically and the expenses must be fundamental to the achievement of the aims and objectives of the event as laid out in the funding application.

    • SEB funding must contribute directly to the costs of the event for which the funds were awarded.

    • Eligible and non-eligible expenses are detailed below

     

    Eligible Expenses

      • venue hire costs

      • catering costs

      • printing costs associated with marketing or publicity for the event

      • hire of poster boards

      • Student/ Early Career Scientist travel grant awards

      • awards for best presentations (poster/talk)

     

    The list is not exclusive and other expenses may be granted with prior approval from the SEB office.

     

    Non Eligible Expenses

    • travel and subsistence costs (including meals and accommodation) of the organising committee and associated research personnel

    • passport and immigration fees

    • the purchase of equipment or machinery

    AFTER THE EVENT

    Within 2 months after the event takes place you will need to provide us with the following:

    • a event report of no more than 500 words, including pictures of the event, summarising the science presented at the event and any highlights.

    • highlights of thr report will be published on our website and could be published in the SEB Magazine