Session Proposal form

Annual Conference   Florence  2026

Theme:   Resilience

Dates: 07/07/2026 - 09/07/2026

Submission Deadline: 01/10/25

Location :    Firenze Fiera Spa , Florence 

 

Organising The   Session

You will need to work collaboratively with the SEB to organise your session, as outlined below.

Please ensure you read all the information in this section carefully before completing the form,  there have been several important updates.

Things to expect when organising a session:

  • The conference will be made up of two “full” days and one “half” day; a “full day” contains 4.5 hours of talks and a “half day” contains 3 hours of talks, all split into 1.5-hour slots
  • If your session is allocated a “full day”, you receive free registration* for two session organisers, as well as a 50% discount on registration* for two invited speakers.
  • If your session is allocated a “half day”, you receive free registration* for one session organiser, as well as a 50% discount on registration* for one invited speaker.

*Excluding social events

  • Each of the aforementioned invited speakers will also receive up to £250.00 in expense claims to support their attendance at the conference
  • We would also encourage you to seek additional sponsorship for your session to enable you to offer further support to your session; you will be able to allocate any additional funds amongst your speakers and organisers as you see best.

As the Scientific Organiser of the session, you will be responsible for developing the scientific programme, including:

  • Reviewing and judging submitted abstracts for your session
  • Scheduling abstracts into your allocated timetable
  • Liaising with speakers over their timeslots
  • Chairing your session at the conference

The SEB will take care of the event and session logistics, including:

  • Managing abstract submissions
  • Handling registration
  • Advertising and publicity
  • Overseeing the budget

Funding Expenditure

To ensure appropriate the proper use of SEB funds for conferences and events, organisers agree to adhere to the following funding expenditure regulations:

  • SEB will oversee funding expenditure in collaboration with the scientific session organiser.

  • SEB funds must be used exclusively to cover the travel expenses of keynote speakers..

  • Each invited speaker will be required to pay 50% of the standard conference registration fee.

    • Registered invited speakers will have access to all conference sessions, as well as refreshments and lunch.

  • The conference will be made up of two “full” days and one “half” day; a “full day” contains 4.5 hours of talks and a “half day” contains 3 hours of talks, all split into 1.5-hour slots
  • If your session is allocated a “full day”, you receive free registration* for two session organisers, as well as a 50% discount on registration* for two invited speakers.
  • If your session is allocated a “half day”, you receive free registration* for one session organiser, as well as a 50% discount on registration* for one invited speaker.

  • *Excluding social events

After The Meeting 

Up to 2 months after the event takes place, you will need to provide us with the following:

  • A write-up of the session of no more than 500 words, together with pictures, summarising the science presented during the session. The write-up should focus on current advances in the field present.

 

 

PROPOSED SESSION DETAILS 

 

 

SCIENTIFIC TOPICS AND PROGRAMME

SESSION TOPIC

 

 

SPEAKER DETAILS

Please include details of possible speakers. The SEB ethos is to include students and early career scientists, and you will be expected to select some of your talks from post-graduate/ early career researcher submissions.

The Society for Experimental Biology is committed to increasing bioscience equality and diversity. Our work in this area permeates through all our activities, and we would like to ask you to be mindful of this commitment when proposing speakers. In particular, for SEB events, there is an expectation that 33% of speakers will be female, with a minimum of 25%. There should also be a fair career stage and geographical representation.

 





 

FUNDING

  • If your session is allocated a “full day”, you receive free registration* for two session organisers, as well as a 50% discount   on registration* for two invited speakers.
  • If your session is allocated a “half day”, you receive free registration* for one session organiser, as well as a 50% discount   on registration* for one invited speaker.

OTHER SPONSORSHIP AND SUPPORT

Please provide details of other sponsorship the conference is expecting to receive.

 




COMMITMENT TO PUBLISH