Annual Conference   Glasgow  2027

Theme:   Experimental Biology Informing Policy

Dates: 06/07/2027 - 08/07/2027

Submission Deadline: 01/10/26

Location :    Scottish Event Campus 

Organising The   Session

You will need to work collaboratively with the SEB to organise your session, as outlined below.

Please ensure you read all the information in this section carefully before completing the form,  there have been several important updates.

Things to expect when organising a session:

• The conference will be made up of two “full” days and one “half” day; a “full day” contains 4.5 hours of talks and a “half day” contains 3 hours of talks, all split into 1.5-hour slots
• If your session is allocated a “full day”, you receive free registration* for two session organisers, as well as a 50% discount   on registration* for two invited speakers.
• If your session is allocated a “half day”, you receive free registration* for one session organiser, as well as a 50% discount  on registration* for one invited speaker.

*Excluding social events

• Each of the aforementioned invited speakers will also receive up to £250.00 in expense claims to support their attendance at the conference for each 1.5 hour slot 
• We would also encourage you to seek additional sponsorship for your session to enable you to offer further support to your session; you will be able to allocate any additional funds amongst your speakers and organisers as you see best.

As the Scientific Organiser of the session, you will be responsible for developing the scientific programme, including:

• Reviewing and judging submitted abstracts for your session
• Scheduling abstracts into your allocated timetable
• Liaising with speakers over their timeslots
• Chairing your session at the conference

The SEB will take care of the event and session logistics, including:

• Managing abstract submissions
• Handling registration
• Advertising and publicity
• Overseeing the budget

Funding Expenditure

To ensure appropriate the proper use of SEB funds for conferences and events, organisers agree to adhere to the following funding expenditure regulations:

After The Meeting 

Up to 2 months after the event takes place, you will need to provide us with the following:

• A write-up of the session of no more than 500 words, together with pictures, summarising the science presented during the session. The write-up should focus on current advances in the field present.

PROPOSED SESSION DETAILS 

SCIENTIFIC TOPICS AND PROGRAMME

SESSION TOPIC

SPEAKER DETAILS

Please include details of possible speakers. The SEB ethos is to include students and early career scientists, and you will be expected to select some of your talks from post-graduate/ early career researcher submissions.

The Society for Experimental Biology is committed to increasing bioscience equality and diversity. Our work in this area permeates through all our activities, and we would like to ask you to be mindful of this commitment when proposing speakers. In particular, for SEB events, there is an expectation that 33% of speakers will be female, with a minimum of 25%. There should also be a fair career stage and geographical representation.

OTHER SPONSORSHIP AND SUPPORT

Please provide details of other sponsorship the conference is expecting to receive.

COMMITMENT TO PUBLISH

Talk Times 

Invited speaker talks are allocated 30 minutes and submitted talks are allocated 15 minutes. For clarity, submitted talks are abstract submissions that your session will receive from conference delegates. 

If you are assigned a full-day session, you will have 3 x 30-minute invited speaker talks, with the rest of the slot assigned to submitted talks. 

If you are assigned a half-day session, you will have 2 x 30-minute invited speaker talks, with the rest of the slot assigned to submitted talks. 

We ask for 3 minutes within their allocated time to be left for any questions from the audience.

Please bear this in mind when you select the number of invited speakers.

Pleaae do not contact any invited speakers till you know how much time you are allocated .